Employee Annual Day

Client:India’s top IT Services and solution provider

Activity Category: Internal Employee Activations – Annual Day Event

Objective:

• Creating an exhilarating experience, similar to some of the largest event extravaganzas in India for the employees and their families during our client’s annual day gathering.
• Create an annual day event that makes them each and every participant feel special.

Challenges

• Creating an event for 15000 people
• Understanding and creating the whole event structure and format
• Rallying sponsorship to create parallel funding mechanisms for the event.
• Create a special team which had to then do a market research into finding the sponsors.
• Finding out space within a short radius from the client’s campus
• Shortage of time, findingsome right suppliers, finding out venuethematic as there was a limited space allocated as the event area
• Making the venue adept for the event without straining the budget allocations
• Setting up and initialising the backend team which was proficient as the front-end team.
• Getting the right artiststo perform within a short period of time.
• Getting internal team performances scrutinized and choreographed and make them stage ready
• Onsite crowd management and project planning for better time management & resource allocation
• Ensuring the safety & security for the Event.

Results

• We have been successfully managing this event extravaganza in Bangalore and other cities since the last 6 years